State Sync Protocol
Concept
Meetings reveal new reality. The vault must be updated to match post-meeting state, not just record what was said.
Protocol Steps
For each project mentioned in a meeting:
- Read the current hub to understand existing state
- Identify discrepancies between hub and meeting discussion
- Update status if changed (active → paused, prototype → live)
- Add decisions to Key Decisions section
- Add meeting link to Recent Meetings/Log
- Link new ideas in Ideas section
State Changes to Watch For
- Status transitions (blocked, active, paused, completed)
- Ownership changes
- Scope adjustments
- Priority shifts
- Deadline updates
Verification
Before marking processing complete:
- All explicit decisions captured
- All implicit decisions captured
- All status changes reflected in project hubs
- State sync complete (vault reflects post-meeting reality)